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WÖSTAH

Daycare Businesses / Outcome model

Help ready families complete enrollment in genuinely available places.

Model tour and enrollment coordination using a single enrollment cohort and age-group-specific capacity.

Illustrative, not actual WÖSTAH results. Starting workload figures are hypothetical, except cited source facts. Your own workload, scope, and costs need to be discussed separately. This page does not issue a WÖSTAH quote or guarantee a client outcome.

The owner moment

Families inquire while the director handles daily operations. Tours happen, but incomplete paperwork delays filling an available place.

Illustrative business: Illustrative licensed daycare with 60 places, three eligible vacancies in a specific age group, and staff to support those places.

Goal: A clearer path from inquiry to enrollment without exceeding licensed or staffing capacity.

Proposed workflow

Today (scenario)

  • Inquiry replies and tour scheduling compete with daily duties.
  • Enrollment paperwork is followed up manually.
  • Waitlist availability is not consistently matched to age-group places.

Proposed

  • Approved inquiry responses and tour reminders provide a clear next step.
  • Missing enrollment documents trigger supervised reminders.
  • The director confirms age-group eligibility and available capacity.

Human checkpoint

The director retains admissions, child-safety, staffing-ratio, and sensitive family-data decisions.

Constraints

  • Only licensed, staffed, age-appropriate vacancies count.
  • Use tuition contribution after incremental staffing, food, supplies, and subsidy effects.
  • The model assumes sustained occupancy from one cohort, not new accumulating enrollments every month.

Validation plan

  1. Track families by age group through tour, completed documents, and enrollment.
  2. Verify available places and actual incremental staffing expense.
  3. Monitor occupancy duration, withdrawals, and local collected tuition.

Sourced context

These facts frame the industry. They are not this business, and they are not used as an expected uplift.

SOURCE FACT

Child Care Aware® of America

The report gives a national average annual childcare price of $13,184, based on three methods and 47 states with price data.

Report:
Child Care in America: 2025 Price & Supply
Reporting period:
2025 data, published May 2026
Limitation:
The publisher cautions that a national average does not capture state and local nuances. This is family pricing, not center profit; use local tuition, age-group capacity, staffing ratios, and subsidies.
Research checked:
October 6, 2026
Open source (opens in a new tab)
SOURCE FACT

U.S. Bureau of Labor Statistics

Median employee pay was $23.23 per hour in May 2025.

Report:
Secretaries and Administrative Assistants
Reporting period:
May 2025 wages
Limitation:
This is a broad national occupation median, excluding employer benefits and not a local staffing quote. Calculator hourly costs remain editable assumptions.
Research checked:
October 6, 2026
Open source (opens in a new tab)

The contribution assumption is not derived from the national childcare price. It represents monthly contribution per sustained additional occupied place.

Starting assumptions

Illustrative workload figures only, not WÖSTAH prices or promised results. Actual scope and costs need to be discussed for your business.

Default scenario assumptions for Daycare Businesses
AssumptionStarting valueType
Eligible families in ONE enrollment cohort20SCENARIO ASSUMPTION
Minutes per task today20 minSCENARIO ASSUMPTION
Minutes per task with support10 minSCENARIO ASSUMPTION
Currently occupied places6SCENARIO ASSUMPTION
Expected change in occupied places2SCENARIO ASSUMPTION
Staffed, age-appropriate vacant places3SCENARIO ASSUMPTION
Monthly contribution per occupied place$350SCENARIO ASSUMPTION
Expected paid occupancy duration12 moSCENARIO ASSUMPTION
Months before the first benefit1SCENARIO ASSUMPTION
Additional months to full adoption1SCENARIO ASSUMPTION
Confirmed expense removed for this cohort$0SCENARIO ASSUMPTION

Replace the scenario with your numbers.

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