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WÖSTAH

Dental Practices / Outcome model

Put recall follow-up to work before another chair sits empty.

Model a consistent recall and schedule-fill workflow while keeping patient conversations and clinical decisions with the practice.

Illustrative, not actual WÖSTAH results. Starting workload figures are hypothetical, except cited source facts. Your own workload, scope, and costs need to be discussed separately. This page does not issue a WÖSTAH quote or guarantee a client outcome.

The owner moment

The receptionist is checking in a patient when another cancellation arrives. The recall list exists, but nobody has uninterrupted time to work through it.

Illustrative business: Illustrative two-dentist practice with an existing recall list, a small front-desk team, and room for additional appointments.

Goal: More completed appointments from existing demand, with fewer manual follow-up steps.

Proposed workflow

Today (scenario)

  • Staff checks the recall list when the desk is quiet.
  • Callbacks and cancellations sit in separate notes.
  • The owner cannot see which follow-ups are complete.

Proposed

  • Approved reminders and follow-up tasks are queued consistently.
  • Responses and available appointments are routed to the front desk.
  • An operator reviews exceptions and reports completed follow-up.

Human checkpoint

Practice staff confirms scheduling suitability; WÖSTAH does not make treatment recommendations.

This example covers non-clinical administrative work only. Do not submit patient-identifying or protected health information through this website. Any healthcare workflow must be reviewed for applicable privacy and compliance requirements before use.

Constraints

  • Only available chair and clinician capacity can produce additional appointments.
  • Use contribution after clinical labor, supplies, discounts, and other incremental costs.
  • Patient data requires an approved privacy and compliance setup before implementation.

Validation plan

  1. Record eligible contacts and completed appointments for a comparable baseline period.
  2. Separate newly generated bookings from visits that would have happened anyway.
  3. Measure administrative time and collected contribution over a pilot, not just reminder activity.

Sourced context

These facts frame the industry. They are not this business, and they are not used as an expected uplift.

SOURCE FACT

American Dental Association, Health Policy Institute

43.3% of surveyed dentists reported using AI for at least one practice task.

Report:
State of the U.S. Dental Economy — Q2 2026
Reporting period:
Q2 2026
Limitation:
Survey adoption is not evidence of financial benefit. No diagnostic or clinical task is proposed in this example.
Research checked:
October 6, 2026
Open source (opens in a new tab)
SOURCE FACT

U.S. Bureau of Labor Statistics

Median employee pay was $23.23 per hour in May 2025.

Report:
Secretaries and Administrative Assistants
Reporting period:
May 2025 wages
Limitation:
This is a broad national occupation median, excluding employer benefits and not a local staffing quote. Calculator hourly costs remain editable assumptions.
Research checked:
October 6, 2026
Open source (opens in a new tab)

Recall volumes, conversion changes, contribution, and all costs are scenario assumptions. The AI adoption statistic is context, not an expected performance uplift.

Starting assumptions

Illustrative workload figures only, not WÖSTAH prices or promised results. Actual scope and costs need to be discussed for your business.

Default scenario assumptions for Dental Practices
AssumptionStarting valueType
Recall contacts per month80SCENARIO ASSUMPTION
Minutes per task today6 minSCENARIO ASSUMPTION
Minutes per task with support3 minSCENARIO ASSUMPTION
Currently completed appointments20SCENARIO ASSUMPTION
Expected change in completed appointments8SCENARIO ASSUMPTION
Spare capacity for extra completed appointments12SCENARIO ASSUMPTION
Collected contribution per completed outcome$120SCENARIO ASSUMPTION
Months before the first benefit0SCENARIO ASSUMPTION
Additional months to full adoption1SCENARIO ASSUMPTION
Confirmed monthly expense removed$0SCENARIO ASSUMPTION

Replace the scenario with your numbers.

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